Cost-Per-Mile Calculator
Find your true operating cost per mile — fuel, maintenance and fixed costs combined.
Know your cost per mile for every truck
FleetPulse rolls up fuel, maintenance and fixed costs per vehicle so your cost per mile is always live — no spreadsheets.
Try FleetPulse free →How this calculator works
Cost per mile is the foundation of fleet pricing. This calculator combines the three cost buckets every fleet has: fuel, maintenance, and fixed overhead.
Fuel per mile is your fuel price divided by MPG. Maintenance per mile is entered directly (tires, oil, repairs — a common range is $0.15–$0.25). Fixed cost per mile spreads your monthly fixed costs — payments, insurance, permits — across the miles you actually drive, so higher utilization lowers your per-mile cost.
The result is the break-even number you should never bid below. Track it per vehicle and you can see exactly which trucks earn their keep.
Frequently asked questions
How do you calculate cost per mile?
Add your variable costs per mile (fuel + maintenance) to your fixed costs spread over the miles you drive. Fixed cost per mile = monthly fixed costs ÷ monthly miles. This calculator combines all three into one number.
What counts as a fixed cost for a truck?
Fixed costs do not change with miles: truck payments or lease, insurance, permits, ELD subscriptions, and base driver pay. Spread them across your monthly mileage to get fixed cost per mile.
Why does cost per mile matter?
It is the number you price jobs against. If you bid below your true cost per mile you lose money on every load. Knowing it per vehicle also shows which trucks are profitable.